Use of Meeting Room Agreement
The St. Albans Free Library’s Meeting Room is available for use by Community/Non-Profit Organizations during Library hours. The room capacity sits 29 comfortably and 18-24 when using tables.
Please sign and date this form and return to the Library Director, St. Albans Free Library
11 Maiden Lane, St. Albans, VT 05478 at least a week before your scheduled meeting.
Organization’s Name: ___________________________________________________________
Program: _______________________________ Speaker/Purpose: ________________________
Contact: __________________________________________ Phone: ______________________
Date of Meeting: ________________ Time: ___________________ Number attending: _____________
(If more than 1 day is requested, lists all dates) (occupancy is limited to no more than 29 adults & children)
Is use of audiovisual equipment needed? _____No _____Yes (please explain) __________________________
_____________________________________________________________________________________________________________________________________
The following terms are understood and will be followed.
1. Parking will be available on Maiden Lane and surrounding streets according to city time limits. Parking designated Library Parking is for Library patrons and we ask you do not park in these spaces.
2. Alcoholic beverages are not allowed on Library property. The Library is a non-smoking environment.
3. The Library Director must approve use of food and beverages. Additional use of kitchen must be approved.
4. The Meeting Room is equipped with tables and chairs. Approval is required for any additional equipment brought into the building.
5. Set-up and clean-up are the responsibility of the organization using the room. Additional cleaning costs will be assumed by sponsoring organization. Group must depose of their trash, the Library does not have a trash receptacle.
6. All activities must be confined to the Meeting Room.
7. The Library is heated/air-conditioned. Please do not alter thermostat. Windows should not be opened.
8. Furniture should be returned to its original layout. Lights should be turned off at the end of the meeting.
9. Any damage done to the room or equipment in the room should be reported to the Library Director. Please note that by signing this agreement you are responsible for reimbursing the Library the cost of replacing any materials.
10. It is requested that you call and cancel if the Meeting Room is no longer needed as scheduled.
Signature: ______________________________________ Date: ___________
Notes/added info: _________________________________________________________________________
Staff initials: ___________ Date: _______________
The St. Albans Free Library’s Meeting Room is available for use by Community/Non-Profit Organizations during Library hours. The room capacity sits 29 comfortably and 18-24 when using tables.
Please sign and date this form and return to the Library Director, St. Albans Free Library
11 Maiden Lane, St. Albans, VT 05478 at least a week before your scheduled meeting.
Organization’s Name: ___________________________________________________________
Program: _______________________________ Speaker/Purpose: ________________________
Contact: __________________________________________ Phone: ______________________
Date of Meeting: ________________ Time: ___________________ Number attending: _____________
(If more than 1 day is requested, lists all dates) (occupancy is limited to no more than 29 adults & children)
Is use of audiovisual equipment needed? _____No _____Yes (please explain) __________________________
_____________________________________________________________________________________________________________________________________
The following terms are understood and will be followed.
1. Parking will be available on Maiden Lane and surrounding streets according to city time limits. Parking designated Library Parking is for Library patrons and we ask you do not park in these spaces.
2. Alcoholic beverages are not allowed on Library property. The Library is a non-smoking environment.
3. The Library Director must approve use of food and beverages. Additional use of kitchen must be approved.
4. The Meeting Room is equipped with tables and chairs. Approval is required for any additional equipment brought into the building.
5. Set-up and clean-up are the responsibility of the organization using the room. Additional cleaning costs will be assumed by sponsoring organization. Group must depose of their trash, the Library does not have a trash receptacle.
6. All activities must be confined to the Meeting Room.
7. The Library is heated/air-conditioned. Please do not alter thermostat. Windows should not be opened.
8. Furniture should be returned to its original layout. Lights should be turned off at the end of the meeting.
9. Any damage done to the room or equipment in the room should be reported to the Library Director. Please note that by signing this agreement you are responsible for reimbursing the Library the cost of replacing any materials.
10. It is requested that you call and cancel if the Meeting Room is no longer needed as scheduled.
Signature: ______________________________________ Date: ___________
Notes/added info: _________________________________________________________________________
Staff initials: ___________ Date: _______________
